Anime Society Committee Meeting in EHB cafeteria 26.10.11

Start: 16:10

End: 16:50

Committee Members:

Chair – Heather Mayne

Secretary – Ashley

Treasurer – Louis Scott

Social Secretary – Alexander

 

Other Members:

Kevin Hoang

 

Absent:

Faye Sewell

 

Apologies for Absent:

N/A

 

Union:

• Need to get committee changes to Jason Painter (Socfed President)
• Alex, Ashley and Faye now need admin rights
• We still haven’t gotten our name changed from Anmaco to Anime Soc yet despite numerous emails to change it.

Action – Heather needs to make the changes.

 

Anime:

• Louis needs to write up the list of anime in our library.
• Look to increase our collection.

Action

-          Louis to write up the anime list and purchases from last year.

-          All CM to look up potential buys for increasing our library for sessions.

 

Christmas:

• With Christmas approaching, we need to look for a venue for the Christmas dinner.
• Harvester and Toby Carvery are considered to be the best choice.
• Need to search for a good time to hold the event.

Action – Alex to look into prices of the two venues.

 

Social:

• For potential outings, Laser tag in Nottingham is suggested. With good public transport, getting to and from the venue should not be too much of a problem.
• Other than the Midlands MCM Expo, prices in transportation and venue price to other events is slightly out of our budget.

Action – Alex to look into the venue for price, location and possible date.

 

Showings:

• Monday viewings will be of entire series which should span roughly 4-8 weeks
• Friday viewings will be of one-shot OVA’s, small series, films and etc.
• This is so to have more in-depth showings on Mondays and a light mixture on Fridays to expand diversity of what is shown.
• For Mondays, current series of Full Metal Alchemist: Brotherhood and Azumanga Daioh will be shown.
• Fridays currently Black Blood Brothers and Darker than Black.

 

Other Business:

• Ashley needs admin rights for wordpress after creating her account.
• Need members to join up for those who haven’t.

Anime Society General Meeting in K108 on 24.10.11

Start: 18:15

End: 18:43

No. attended – 18/??

Report:

Membership 2010-2011 comparing to 2011-2012 – Unknown due to problems with the lufbra.net website preventing members to sign up therefore there is not a reliable figure to come with. For those who did turn up, need to sign up now since the site is working.

Money:

We have funds of approximately £500 according to treasurer (needs exact figures) from grant and membership fees.

Future:

• Looking to increase our catalogue of anime
• Divided our sessions on Monday and Friday with Mondays being series shows and Fridays having small episodic shows, OVAs (original video animations) and films.
• Christmas dinner to be expected somewhere November/December time
• February Midlands MCM Expo – expected to attend following coach bookings. Details about ticket entry in the future
• Event socials in the future e.g. chance of Laser tag in Nottingham depending on interest.

Committee changes:

Chair:

• Kevin Hoang steps down from position.
• Heather Mayne takes up committee position – Chair with unanimous votes. 0 against, 0 abstain.

Treasurer:

Louis Scott remains treasurer with no opposition

Secretary:

Ashley takes up position of Secretary with unanimous votes. 0 against, 0 abstain.

Social Secretary:

• Harry Wright steps down from position.
• Alexander takes up committee position – Social Secretary with unanimous votes. 0 against, 0 abstain.

Webmaster:

• Position introduced and replaces media secretary.
• Faye Sewell takes up committee position – Webmaster with unanimous votes. 0 against, 0 abstain.
• *note* Faye is ‘insane’

 

Other business:

• Members who turn up must sign up onto the lufbra.net website. Due to recent problems, membership has frozen and now for those who want to join, can sign up now.

End

Committee meeting in EHB cafeteria on 15/06/2011

 

Start: 16:20

End: 16:48

Committee present:

Hazel Skinner (Chair)

Kevin Hoang (Secretary)

Louis Scott (Treasurer)

Harry Wright (Social Sec)

Heather Mayne (Media Sec)

Members present:

Rahul Malhotra

Apologies for absence:

Absent:

N/A

Anime Library:

·         Louis has been given a list of anime DVDs to be purchased over the summer.

Action: Louis to purchase list of DVDs.

Fresher’s Bazaar:

·         300 buttons with 5 designs for £48.00 has been approved for purchase. Need to come up with 5 designs

·         Committee stash for Fresher’s using same design for stash.

Action: Heather to send advert to Katie Haliday for approval.

Other Business:

·         Harry to come up with socials.

 

Action Summery:

·         Hazel to look into the health and safety certificate.

·         Heather to send advert to Katie Haliday for approval.

·         Harry to gain admin rights from Rahul.

 

Meeting End

Committee meeting in EHB cafeteria on 18/05/2011

Start: 16:00

End: 16:37

Committee present:

Hazel Skinner (Chair)

Kevin Hoang (Secretary)

Louis Scott (Treasurer)

Harry Wright (Social Sec)

Heather Mayne (Media Sec)

Members present:

N/A

Apologies for absence:

N/A

Absent:

N/A

The Anime society has received a grant of £450

Anime Library Update:

The following have been considered and will have to be looked up for purchase:

• Durarara!!
• Yakitate!! Japn
• To aru Majutsu no Index
• FLCL
• Hellsing
• Fairy Tail
• D.Gray-man
• Cardcaptors
• Samurai Champloo
• Hetalia

Action: Louis to look into the prices.

Anime Con:

• Date: 30-31July
• Price: £38 inc. accommodation for the night
• To be considered in the near future
• Transportation also to be considered.

Sessions:

• Considered doing a Open forum which includes half viewing half discussions.
• New games night

Freshers Fair:

Discussed the preparations for next years fresher’s fair.

• A3 Poster
• Cardboard bust: Cat bust from My Neighbour Totoro
• Committee/Anime Society T-shirts for anyone who is not going to cosplay to advertise.

Action: Heather to looking into the bust.

Other Business:

• Exam period coming up. Usual sessions will still be held.
• Need to look for suitable social dates in the future.

 

Action Summery:

• Louis to look into the prices.
• Heather to looking into the bust.

 

Meeting End

Next meeting will be at 26.05.11 in EHB cafeteria.

Committee meeting in EHB cafeteria on 29/03/2011

Start: 16:11

End: 16:44

Committee present:

Hazel Skinner (Chair)

Kevin Hoang (Secretary)

Louis Scott (Treasurer)

Harry Wright (Social Sec)

Heather Mayne (Media Sec)

Members present:

N/A

Apologies for absence:

Heather Mayne (Media Sec)

Absent:

N/A

Laser Tag Social:

• Laser Tag is considered to be held on Saturday in Leicester, transportation needs to be considered with favor going towards bus.
• Health and safety certificate needs to be looked upon.

Action: Hazel to look into the health and safety certificate.

FLIX Advert:

Advert is completed and approved by committee. Will need approval from SocFed president.

Action: Heather to send advert to Katie Haliday for approval.

Other Business:

• Harry needs admin access to the wordpress

 

Action: Harry to gain admin rights from Rahul.

 

Action Summery:

• Hazel to look into the health and safety certificate.
• Heather to send advert to Katie Haliday for approval.
• Harry to gain admin rights from Rahul.

 

Meeting End

Next meeting will be at 04.05.11 in EHB cafeteria.

P.S. Apologies for late post, left the minutes at uni during Easter break.

Committee meeting in EHB cafeteria on 23/03/2011

Start: 16:06

End: 16:09

 

Committee present:

Hazel Skinner (Chair)

Kevin Hoang (Secretary)

Louis Scott (Treasurer)

Harry Wright (Social Sec)

Heather Mayne (Media Sec)

 

Members present:

Rahul Malhotra

 

Apologies for absence:

N/A

 

Absent:

N/A

 

Media:

• The designs for the logo and mascot are nearly done according to Media Sec though no details shown on them.
• The Flix slide advertisement is also coming along, also no details given on progress

 

End of Term Social:

Idea of organising a social either at the Basin or else. The vote was unanimous for the Basin.

 

Bakesale for Charity:

Has been very successful with a large amount of money raised. Details on amount when handed into RAG at the Union.

 

Other Business:

N/A

Meeting End

 

Next meeting will be at 29.03.11 in EHB cafeteria.

Charity Bake Sale

Hey guys!

Just found out that the bake sale raised £442.52!

Well done and thank you to everyone who helped out!

Committee meeting in EHB cafeteria on 16/03/2011

Start: 16:05

End: 16:21

 

Committee present:

Hazel Skinner (Chair)

Kevin Hoang (Secretary)

Louis Scott (Treasurer)

Harry Wright (Social Sec)

Heather Mayne (Media Sec)

 

Members present:

Rahul Malhotra

 

Apologies for absence:

N/A

 

Absent:

N/A

 

Badges:

After speaking with Katie Haliday, badges have been approved as long as the based design art is original. It is also ok to sell for money as well.

 

For badge designs, we considered to create 4 designs of anime characters which need to be looked into.

 

Supplier of badges and the cost also needs to be looked into.

 

Media:

• The designs for the logo and mascot are coming along the way though no details shown on them.
• The Flix slide advertisement is also coming along, also no details given on progress

 

SocFed Awards Evening:

The awards night is coming up and held on Monday 21^st March to commemorate the complete year of SocFed.

 

Committee members going to the awards night:

• Previous Chair: Kevin Hoang
• Main Attendees: Hazel Skinner + Harry Wright
• Reserves: Heather Mayne + Louis Scott

 

Details have been finalized and confirmed by Katie Haliday so those mentioned above can go.

 

Bakesale for Charity:

On Tuesday 22^nd March and Wednesday 23^rd March, there will be a bake sale for the Japan earthquake to donate money towards. It will be held by the Student Union and EHB on the respective days. It will be on all day and those can attend is recommended to come down and help but also help contribute on producing cakes to sell.

 

Other Business:

N/A

Meeting End

 

Next meeting will be at 23.03.11 in EHB cafeteria.

Committee meeting in EHB cafeteria on 09/03/2011

Start: 16:06

End: 17:39

 

Committee present:

Hazel Skinner (Chair)

Kevin Hoang (Secretary)

Louis Scott (Treasurer)

Harry Wright (Social Sec)

Heather Mayne (Media Sec)

 

Members present:

Rahul Malhotra – arrive at 16:52

 

Apologies for absence:

N/A

 

Absent:

N/A

 

Majority of the meeting was filling out the grant form (see form for details – contact Treasurer). The topics mostly cover the grant with a few topics discussed.

 

Grant Form:

Grant inquests:

• Trips – Transportation costs to be helped covered.
• Increasing anime library assets – DVD’s
• Fresher’s fair – Handouts, leaflets, etc. Large poster/banner, Media Sec Heather in charge.
• Wednesday sessions and involvement – Increasing anime library assets from DVD’s. Treasurer Louis in charge

 

Cosplay and Crafting:

The crafting session with Make and Create was successful with the members enjoying the session. There has been some concern about involvement of creating cosplay where members request items but do not participate in any of the construction of it. Overall, general consent suggest those who request items must put in the effort to make them.

 

For future, we may need to sort out more difficult to obtain materials for future crafting sessions.

 

Flix:

With collaboration with Flix, it has been brought up that we rent out anime movies and rent out the Cope Auditorium with the help of Flix to do Anime films. We require permission to do it and if agreed, we need to research films to show.

 

Also the advertising slide of Anime Soc for Flix needs to be done but currently in progress in conjunction with the logo and mascot designs to be completed first.

 

Merchandise:

The anime badges still needs to be looked into and was suggested that it will be created using custom artwork and for non-profit purposes. There is a slight worry about copyright infringement but as long as it is non-profit usage, it should be fine. Suggested usage of the items such as handing them out during Fresher’s fair.

 

ACTION: Kevin to contact Katie Haliday on permissions for the badge merchandise.

 

Future Ventures – Doki Doki Japanese Festival 2011:

• Event held in Manchester
• Date: 13.11.11
• Prices: Advance – £10, Early entry – £15 + goodie bag

It needs to be researched and to look for any interest for it. Transport  costs will be looked into but for the time being, it is a strong suggestion for a future event and will be discussed more when the time comes.

 

Other Business:

• To advertise around campus using posters which needs to be designed
• Christmas Meal to be looked into in the future. Past event held in Harvester was successful and is recommended to go again though other places may be considered. Will be looked into when the time comes.

Meeting End

 

Next meeting will be at 16.03.11 in EHB cafeteria.

 

Action Summary:

• Kevin to contact Katie Haliday on permissions for the badge merchandise.

Committee meeting minutes for 2nd March 2011

Committee meeting in EHB cafeteria on 02/03/2011

Start: 18:04

End: 18:44

 

Committee present:

Hazel Skinner (Chair)

Kevin Hoang (Secretary)

Louis Scott (Treasurer)

Harry Wright (Social Sec)

Heather Mayne (Media Sec)

 

Members present:

Rahul Malhotra

Faye Sewell

 

Apologies for absence:

N/A

 

Absent:

N/A

 

Website and Forum:

• Forum domain suggestions were “Free webs” and “Invision Free” which are free to run and make. The forum name has been decided as “LSU Anime Soc”.

 

ACTION: Heather to collaborate with Faye to work on forum.

 

• The lufbra.net Anime Soc page has been refurbished making it more appealing compared to what it was before.

 

ACTION: Kevin to obtain admin rights to the wordpress website.

 

• It will be looked into for a Twitter account for news and updates on Anime Soc activities and current affairs on anime.

 

Crunchyroll:

A trial run of the licensed anime streaming website was taken on 28.02.2011. The result was disappointing with streaming problems and quality control. It is concluded that we will continue to resume with the current method of building the anime library rather than a paid online service. There has been some suggestion for maybe an alternative source but was not elaborated.

 

Logo and Mascot:

New logo and mascot prototype designs were brought up (contact Heather for design details).

As a prototype, of the 2 mascots shown A and B, mascot B was voted on unanimously.

Numerous logo ideas were given with the group falling under the same idea for the design which will be investigated on. We want to experiment more with the designs and get opinions with the members.

 

Merchandise:

The idea of making anime related badges was brought up with the majority agreeing with it being worthwhile. The badges will be own designed from various anime though issues regarding copyright is uncertain and need to be look into and to gain permission to produce the items from Socfed president Katie Haliday.

 

ACTION: Heather to contact Katie Haliday on permissions for the badge merchandise.

 

Other Business:

• We are currently still named as Anmaco and require it to be changed to Anime Soc which is currently been looked at.
• Sushi session has been brought up but reconsidered due to many complications involved e.g. hygiene certificate, large likelihood of mess in the session etc. If it does resurface, an alternative place than in the session is suggested.
• Wednesday sessions are now made possible though it needs to be discussed with members on the turnout and if it will have any use.

ACTION: Hazel to email members about the session

 

• It has been suggested that in future, an art competition with a anime/manga theme may be created to give members a chance to win prizes such as an Expo trip ticket.
• Hazel has recently emailed a list of local conventions with details and needs to be discussed with members.

 

ACTION: Hazel to bring in list of conventions with price for next session.

 

• Grant form application period has come and we have not fully spent out current grant hence we may get a lower grant for next year but for next meeting to discuss.

 

ACTION: Louis to bring in grant form.

 

Meeting End

 

Next meeting will be at 09.03.11 in EHB cafeteria.

 

Action Summary:

• Kevin to obtain admin rights to the wordpress website.
• Heather to collaborate with Faye to work on forum.
• Heather to contact Katie Haliday on permissions for the badge merchandise.
• Hazel to email members about the session
• Hazel to bring in list of conventions with price for next session.
• Louis to bring in grant form.